blueprint

ASAP Business Blueprint
All
IPS-Uni_Mannheim
Created by: asap
Date of creation: 05.04.00
Changed by:
Date of the last changes:
Version:
Report select options: [- Include answered questions
Include CIT
Project documentation ]



_______________ ______________________ ______________________
Sign Off Date Signature Customer Signature Consulting
Table of Contents
A. Organization...................................................................................................................... 6
1. Cross-Application/Central Organizational Units............................................................... 6
1.1. Company code.......................................................................................................... 6
1.2. Controlling area.......................................................................................................... 6
1.3. Operating Concern..................................................................................................... 6
1.4. Plant......................................................................................................................... 7
1.5. Division..................................................................................................................... 7
2. Procurement............................................................................................................... 8
2.1. Purchasing group....................................................................................................... 8
2.2. Purchasing organization............................................................................................. 8
3. Sales and Distribution.................................................................................................. 9
3.1. Sales Area................................................................................................................ 9
3.2. Sales Organization..................................................................................................... 9
3.3. Distribution channel.................................................................................................... 9
3.4. Sales office............................................................................................................... 10
3.5. Sales Group.............................................................................................................. 10
4. Inventory Management, Warehouse Management and Transportation............................... 10
4.1. Storage location......................................................................................................... 10
4.2. Transportation Planning Point...................................................................................... 10
4.3. Shipping point............................................................................................................ 11
5. Financial Accounting................................................................................................... 11
5.1. Chart of Accounts...................................................................................................... 11
B. General Settings................................................................................................................ 12
1. Countries.................................................................................................................... 12
2. Currencies.................................................................................................................. 12
3. Field Display Characteristics........................................................................................ 12
4. Units of Measurement.................................................................................................. 12
5. Calendar..................................................................................................................... 12
C. Master Data....................................................................................................................... 13
1. General Master Records.............................................................................................. 13
1.1. Material Master.......................................................................................................... 13
1.2. Material BOM............................................................................................................ 14
1.3. Service Master........................................................................................................... 15
1.4. Batch........................................................................................................................ 15
1.4.1. Batch.................................................................................................................. 15
1.4.2. Batch Search Strategy Processing........................................................................ 16
1.5. Work Center.............................................................................................................. 17
1.6. Customer Master Record............................................................................................ 17
1.7. Vendor master record................................................................................................. 20
1.8. Bank master.............................................................................................................. 21
2. Procurement............................................................................................................... 21
2.1. Buyer........................................................................................................................ 21
2.2. Delivery address........................................................................................................ 21
2.3. Vendor evaluation....................................................................................................... 21
3. Sales and Distribution.................................................................................................. 22
3.1. Business partner........................................................................................................ 22
3.1.1. Customer hierarchy.............................................................................................. 22
3.2. Products................................................................................................................... 22
3.2.1. Material determination.......................................................................................... 22
3.2.2. Item Proposal Processing..................................................................................... 23
3.2.3. Cross Selling....................................................................................................... 23
3.2.4. Material Listing /Material Exclusion....................................................................... 24
3.2.5. Product Allocation................................................................................................ 24
3.3. Agreements............................................................................................................... 25
3.3.1. Rebate Agreement............................................................................................... 25
3.3.2. Marketing campaigns........................................................................................... 25
3.4. Conditions................................................................................................................. 26
3.5. Output...................................................................................................................... 32
3.6. Transport................................................................................................................... 33
3.6.1. Routes/Stages..................................................................................................... 33
3.6.2. Transportation connection point............................................................................. 33
4. Quality Management.................................................................................................... 33
4.1. QM General............................................................................................................... 33
4.1.1. Inspection Plan.................................................................................................... 33
4.1.2. Work Center........................................................................................................ 33
4.1.3. Insp. Characteristic/Master Insp. Characteristic...................................................... 34
4.1.4. Inspection Method................................................................................................ 34
4.2. QM in Materials Management..................................................................................... 35
4.2.1. Quality Info Record Processing............................................................................. 35
4.3. QM in Production....................................................................................................... 35
4.3.1. Master Recipe..................................................................................................... 35Top of the Document
4.4. QM in Sales and Distribution....................................................................................... 36
4.4.1. QM Control in Sales............................................................................................. 36
5. Financial Accounting................................................................................................... 36
5.1. G/L Account.............................................................................................................. 36
6. Revenue and Cost Controlling....................................................................................... 36
6.1. Overhead Cost Controlling........................................................................................... 36
6.1.1. Cost Element...................................................................................................... 36
6.1.1.1. Cost/Revenue Element Processing.................................................................. 36
6.1.1.2. Secondary Cost Element................................................................................ 38
6.1.1.3. Cost Element Group....................................................................................... 40
6.1.2. Cost Center......................................................................................................... 40
6.1.2.1. Cost Center Processing.................................................................................. 40
6.1.2.2. Cost Center Group......................................................................................... 41
6.1.3. Activity Type........................................................................................................ 42
6.1.3.1. Activity type.................................................................................................. 42
6.1.4. Statistical Key Figures......................................................................................... 42
6.1.4.1. Statistical Key Figures................................................................................... 42
6.1.5. Internal Order....................................................................................................... 43
6.2. Product Cost Controlling............................................................................................. 43
6.2.1. Cost Component.................................................................................................. 43
6.3. Profitability Analysis................................................................................................... 43
6.3.1. Characteristics.................................................................................................... 43
6.3.1.1. Characteristic Definition.................................................................................. 43
6.3.1.2. Characteristic Derivation................................................................................. 44
6.3.2. Value Fields........................................................................................................ 44
6.3.2.1. Definition of Value Fields................................................................................ 44
D. Business Processes.......................................................................................................... 45
1. Eng. und Constr.-Process der Uni Copy of Products without Expiration Date.................... 45
1.1. Market-Oriented Planning........................................................................................... 45
1.1.1. Forecast............................................................................................................. 45
1.1.1.1. Material forecast............................................................................................ 45
1.1.2. Material Requirements Planning............................................................................ 46
1.1.2.1. Material Requirements Planning - Individual...................................................... 46
1.2. Procurement of Raw Materials und Komponenten......................................................... 46
1.2.1. Purchase Requisition........................................................................................... 46
1.2.1.1. Purchase Requisition Processing.................................................................... 46
1.2.2. Purchasing.......................................................................................................... 47
1.2.2.1. Purchase order processing - Lieferant unbekannt.............................................. 47
1.2.2.2. Purchase order processing............................................................................. 49
1.2.2.3. Transmission of Purchase Orders.................................................................... 52
1.2.2.4. Inbound EDI Processing................................................................................. 52
1.2.3. Goods Receipt..................................................................................................... 53
1.2.3.1. Goods receipt processing with reference.......................................................... 53
1.2.4. Warehouse.......................................................................................................... 55
1.2.4.1. Putaway Processing...................................................................................... 55
1.3. Vertrieb..................................................................................................................... 56
1.3.1. Sales Order......................................................................................................... 56
1.3.1.1. Sales order processing................................................................................... 56
1.3.1.2. Kundenangebotsbearbeitung........................................................................... 58
1.3.2. Risk/Credit Management...................................................................................... 59
1.3.2.1. Credit Control................................................................................................ 59
1.3.3. Shipping.............................................................................................................. 59
1.3.3.1. Delivery Processing........................................................................................ 59
1.3.4. Warehouse Management...................................................................................... 61
1.3.4.1. Stock removal processing............................................................................... 61
1.3.5. Billing................................................................................................................. 61
1.3.5.1. Billing........................................................................................................... 61
1.4. Warenbewegungen..................................................................................................... 63
1.4.1. Warenannahme................................................................................................... 63
1.4.1.1. GR stock placement processing...................................................................... 63
1.4.1.2. Goods Receipt Processing............................................................................. 64
1.4.2. Warenausgabe.................................................................................................... 64
1.4.2.1. Goods issue processing................................................................................. 64
1.5. Accounts Payable processing..................................................................................... 64
1.5.1. Invoices and Credit Memos................................................................................... 64
1.5.1.1. Invoice Receipt.............................................................................................. 64
1.5.2. Vendor Payments................................................................................................ 64
1.5.2.1. Manual payment............................................................................................ 65
1.6. Accounts Receivable Processing................................................................................. 65
1.6.1. Invoices and Credit Memos................................................................................... 65
1.6.1.1. Outgoing Invoice............................................................................................ 65
1.6.2. Customer Payments............................................................................................ 66
1.6.2.1. Manual payment............................................................................................ 66
E. Development...................................................................................................................... 67
1. Data Transfer.............................................................................................................. 67
1.1. General..................................................................................................................... 67
1.1.1. Using the preconf. CATTs..................................................................................... 67
2. Interfaces.................................................................................................................... 67
2.1. Consumer Products................................................................................................... 67
2.1.1. ZCHEP............................................................................................................... 67
3. Forms........................................................................................................................ 67
3.1. Consumer Products................................................................................................... 67
3.1.1. z_delnote............................................................................................................ 67
3.1.2. Z_INVOICE.......................................................................................................... 68
3.1.3. Z_RELI................................................................................................................ 68
4. Enhancements............................................................................................................ 68
4.1. Consumer Products................................................................................................... 68
4.1.1. Formula 600 (Scales)........................................................................................... 68
4.1.2. Formula 95 (Text)................................................................................................. 68
4.1.3. Requirement 610 (Pricing)..................................................................................... 69
4.1.4. Requirement 620 (Pricing)..................................................................................... 69
4.1.5. Requirement 600 (Copy)....................................................................................... 69
4.1.6. MV45AFZZ.......................................................................................................... 69
4.1.7. MV45AFZA (Substitution)..................................................................................... 70
4.1.8. MV45AFZA (Listing)............................................................................................. 70
4.1.9. MV45AFZ4 (Free Goods)...................................................................................... 70
4.1.10. RV60AFZZ......................................................................................................... 70
4.1.11. RVEXKUEI (Intrastat).......................................................................................... 71
4.1.12. ZZRECALL........................................................................................................ 71
4.1.13. PACKMODI....................................................................................................... 71
4.2. Sales and Distribution................................................................................................ 71
4.2.1. komkdz............................................................................................................... 71
4.2.2. komkgz............................................................................................................... 72



A. Organization
1. Cross-Application/Central Organizational Units
1.1. Company code

Questions:

Q: 1) Which legal entities (company codes) will you have and in which countries?

A: 0100-Germany
0002-UK
0010-USA


Q: 4) Do all companies use the same operating chart of accounts?

A: INT - 0002,0100
0010 - 0010

1.2. Controlling area

Questions:

Q: 1) Are you using one centralized controlling system or do you follow a decentralized approach with several independent controlling systems? i

A: Controlling areas:

0001 Europe
0002 USA


Q: 2) Provided that company codes use the same chart of accounts and fiscal year variant: Which company code(s) do you want to assign to your controlling area(s)?

A: Europe <<< Germany (0100) , UK (0002)
USA <<< USA (0010)


1.3. Operating Concern

Questions:

Q: 1) Are you using one central profitabilty controlling system (system from an organizational viewpoint) or do you follow a decentralized approach with several independent profitability controlling systems?

A: Yes


Q: 2) In SAP the operating concern is an organizational unit that spans one or more controlling areas. Describe which controlling area(s) you want to assign to your Operating Concern(s)!

A: 0001 Europe
0002 USA

1.4. Plant

Questions:

Q: 1) Are all plants in the same country? List the plants and countries.

A: Germany:

0001 Heidelberg
0011 Hamburg
0012 München

UK

0002 London

USA

0003 Chicago
0004 Atlanta
0021 Denver
0022 San Fransisko


Q: 2) Will negative Stocks be allowed in any plants? If yes, specify the plants.

A: only for empties (Beverages)


Q: 5) How does material move between plants (for example, using purchase orders or not)? What are the requirements you have to fulfill concerning reporting, transport papers, etc.?

A: Yes: Production plant -> Distribution center


Q: 7) Does the manufacturing/distribution process for a product differ such that the inventory value/cost structure is different at each facility/plant? If so, please explain how.

A: Yes, aber keine getrennte Bewertung

1.5. Division

Questions:

Q: 1) Do you need to divide your products into product groups (divisions) to allow customer-specific agreements (such as price agreements or terms or payment)?

A: For reporting purposes there exist divisions for different product groups (Cosmetics, Frozen Food, ...)
Additional there is a cross product division 00, to which all customers are linked. ("One face to the customer")



2. Procurement
2.1. Purchasing group

Questions:

Q: 1) Shall puchasing groups represent individual buyers or groups of buyers? If Groups of buyers, provide a list of groups.

A: 101 Food / USA
102 Non-Food / USA
103 Packaging / USA
105 Distribution center / USA
201 Food / D
203 Packaging / D
205 Distribution center / D
302 Non-Food / UK
303 Packaging / UK
400 Engineering


2.2. Purchasing organization

Questions:

Q: 1) Which purchasing departments exist in your enterprise?

A: 0001 - Frankenthal/Deutschland
Zentraler Einkauf


CI template:

1. General Explanation

Es gibt nur eine zentrale Einkaufsabteilung, über die alle Beschaffungsvorgänge abgewickelt werden.


2. Naming Convention

Vorratsmaterial: Material, das bei der Produktion verwendet wird.
Verbrauchsmaterial: Geringwertiges Wirtschaftsgut.




3. Sales and Distribution
3.1. Sales Area

Questions:

Q: 1) Do you need to keep the sales activities of particular enterprise areas/business areas or product groups completely separate?

A: Only per country


Q: 2) Do you want the R/3 System to restrict certain product mixes in sales orders? If so, explain why. uct mixes, say from the "budget range""".

A: No.


CI template:

1. General Explanation

Vertrieb führt Auftragsakquisition, Anfrage - und Angebotsbearbeitung durch.


3.2. Sales Organization

Questions:

Q: 4) How is your sales and distribution processing structured? For example, is order processing/billing centralized or decentralized?

A: Zentral / 0001 - Germany




CI template:

1. General Explanation

Organisatorische Einheit, die für den Vertrieb bestimmter Produkte oder Dienstleistungen verantwortlich ist.


3.3. Distribution channel

Questions:

Q: 1) Do you sell your products via a number of distribution channels (via direct sales, in retail trade, cash & carry, and so on)?

A: Direktverkauf ab Lager:
01 Customer direct
02 Wholesale



CI template:

1. General Explanation

Der Weg, auf dem die Waren zum Kunden gelangen: Direktverkauf ab Lager. Kundenkontakt per EDI oder Postweg.


3.4. Sales office

Questions:

Q: 1) How is sales structured (social organization of employees)?

A: not used.
Sales Force covered by a CO-PA hierarchy

3.5. Sales Group

Questions:

Q: 1) How many sales groups do you handle?

A: not used.
Sales Force covered by a CO-PA hierarchy


4. Inventory Management, Warehouse Management and Transportation
4.1. Storage location

Questions:

Q: 1) List the storage locations that you will need for each Plant.

A: 0001 0001 Central location: Frankenthal/Deutschland



CI template:

1. General Explanation

Es gibt nur einen Lagerort, an dem alle Bestände verwaltet werden.


4.2. Transportation Planning Point

Questions:

Q: 1) Do you use the transport functionality of the R/3 system for Sales or Procurement?

A: 0001 Heidelberg general
0002 London general
0003 Chicago general
0004 Atlanta general
0011 Heidelberg / truck
0012 Heidelberg / sea



4.3. Shipping point

Questions:

Q: 1) EH&S: Do you determine the mode of transport-dependent shipping point when processing deliveries or transport?

A: 0001 Central Warehouse Heidelberg
0002 Central Warehouse London
0003 Central Warehouse Chicago
0004 Central Warehouse Atlanta
0010 Ex Line Heidelberg
0011 Distribution Center Hamburg
0012 Distribution Center München
0021 Distribution Center Denver
0022 Distribution Center San Fransisco





5. Financial Accounting
5.1. Chart of Accounts

Questions:

Q: 1) Which companies use the same chart of accounts?

A: 0002, 0100 use chart of accounts INT
0010 uses 0010




Q: 2) How many natural accounts will each chart of accounts contain? (estimated)

A: 10


CI template:

1. General Explanation

Vom Rechnungswesen definiertes Gliederungsschema zur Aufzeichnung von Werten bzw. Wertströmen für eine ordnungsgemäße Rechnungslegung -> Industriekontenrahmen.








B. General Settings
1. Countries

CI template:

1. Requirements/Expectations

Vertrieb und Produktion in Deutschland.



2. Currencies

CI template:

1. Requirements/Expectations

Euro (Hauswährung) und US-Dollar.



3. Field Display Characteristics

CI template:

1. Requirements/Expectations

Datum: MMDDYYYY ohne Interpunktion.
Währung: N.NNN,NN




4. Units of Measurement

CI template:

1. Requirements/Expectations

ME: 1 Stück [Stk.]



5. Calendar

CI template:

1. Requirements/Expectations

Gregorianischer Kalender.





C. Master Data
1. General Master Records
1.1. Material Master

Questions:

Q: 3) What is the default sales unit in sales processing and what are alternative sales units?

A: Piece



Q: 4) Which types of materials do you distinguish between (examples, accruals, quantity structures)?

A: Verbrauchsmaterial
Vorratsmaterial


Q: 10) Is the creation of a multi-level hierarchy neccessary for materials (product hierarchy)?

A: Nein


Q: 18) Do you require your vendors to provide samples for approval prior to actual delivery? Please describe.

A: No


Q: 20) Will you process recurring inspections for materials? (Note: This is only possible for batch-managed materials). Please provide an example.

A: Nein


Q: 23) Do you value your materials using a standard price, a moving average price, or different valuation methods for different materials?

A: Standard price



Q: 25) Will you need to run MRP ?

A: Yes


Q: 31) Which material types do you use (please enhance): FERT, HALB, ROH, KMAT, HAWA, FMHI, ... ?

A: HAWA Trading goods
ROH Raw material

NEU: COMP zugekaufte Komponente


CI template:

1. Requirements/Expectations

In der Beschaffung werden als Materialart unbedingt COMPs benötigt, d.h. zugekaufte Komponenten!!!


3. Naming/Numbering Conventions

Technischer Materialname: Kombination aus alphanumerischen und numerischen Werten.
Beispiel: V-100


11. Authorization and User Roles

Materialänderungen dürfen nur von der Stammsatzverwaltung durchgeführt werden.


1.2. Material BOM

Questions:

Q: 1) In which context do you use bills of material?

A: [X] Material Requirements Planning
[ ] Execute Production
[ ] Goods Movements (to Help Data Entry)
[X] Product Costing
[ ] Development/Engineering/Design
[ ] Documentation
[X] Others


Q: 12) Do you have products with a large number of variants? Do you need Variant Configuration?

A: No


Q: 14) What structure do your BOMs have? How many levels are there? How many components are there on each level?

A: 1 level


Q: 17) Which item categories (stock items, non-stock items, documents, texts) do you use?

A: only stock material

1.3. Service Master

Questions:

Q: 1) Is it necessary for you to procure services from external suppliers? If so, do you want to structure and manage these services? What kind of services do you procure?

A: Services are procured from promotion agencies or merchndisers

1.4. Batch
1.4.1. Batch

Questions:

Q: 1) General: Do you manage your materials in batches? In what areas (inventory management, production, sales and distribution, warehouse management, quality management) do you use batches?

A: Yes, in all areas
Batches are tracked



Q: 5) Batch level: Do your batches have to be unique at a plant level, cross-plant at material level or customer level?

A: Batch level: Material


Q: 6) Batch level: Do you want some materials to be handled in batches in some plants and not in others?

A: No


Q: 15) Batch specifications: Do you want tp descrive the technical, physical and/or chemical properities of a batch using characteristics and charcteristic values?

A: Yes:

mainly expiration date

Beverages (orange juice): BRIX, acid



Q: 16) Batch specifications: Can you group certain materials based on a common specification to classes?

A: Yes


Q: 18) Batch determination: Do you need batch detereminiation in order to find goods movements from a warhouse that have a certain specification? In which areas (inventory management, production, sales and distribution) do you use batch determination?

A: Yes, in all areas


Q: 20) Batch determination: Define a batch-find strategy in order to set which conditions (criteria) you want to use to find batches.

A: Sales: Remaining shelf life
Production: Remaining shelf life
BRIX (Orange juice)


Q: 22) Batch where-used list: Do you want to document the path of a batch through the enterprise using a batch where-used list? (for liability reasons)

A: Yes, for procuct recall


Q: 23) Active ingredient management: Do you want to manage materials with active ingredients that are to be handled with batches?

A: Yes, orange juice concentrate (BRIX)


Q: 25) Active ingredient management: Do you have material that must be managed using two different measuring units, such as ounces and grams? Is the relationship between them a percent or can it be defined freely?

A: Yes, liter and gram sucrose


Q: 26) Active ingredient management: Is the price based on the amount of ingredients? Do you order raw materials in ingredient units of measure?

A: No


Q: 27) Active ingredient management: Do you want to carry out a batch determination based on ingredient amounts?

A: Yes


Q: 28) Do you want to manage and track materials by batch? If yes, specify the materials or groups of material.

A: Yes


Q: 29) Do you want to manage and track materials by expiration date? If yes, specify the materials or groups of material, also specify if you wish to see the total shelf life of the material, or the remining shelf life. you wish to see the remaining shel

A: Yes, Remaining shelf life

1.4.2. Batch Search Strategy Processing

Questions:

Q: 1) Do you use batch materials in Sales and Distribution?

A: Yes


Q: 2) Define the charateristics that are important when searching for a batch of a material, such as color, weight, expiration date (selection class).

A: Remaining shelf life


Q: 3) When selecting material from batches that have met the criteria in the previous question, what rules do you follow (FIFO or LIFO, quality, other)?

A: FIFO


Q: 5) Do you need automatic or manual batch determination in Sales?

A: automatic, at delivery creation


Q: 6) Do you determine batches at order time or at delivery time?

A: Delivery


Q: 7) Does the material for a sales order have to be taken from only one batch, or are batch splits allowed?

A: batch splits allowed

1.5. Work Center

Questions:

Q: 1) Do you have different types of work centers and what are the differences between them (e.g. labor work centers, machine work centers, production line)?

A: Maschine & Labor


Q: 2) To what other master data are your work centers linked (cost center etc.)?

A: Cost center


Q: 4) Should default values be maintained in the work center, which can be transferred into routings?

A: Yes

1.6. Customer Master Record

Questions:

Q: 5) Describe your partner functions in detail.

A: VN Vendor
PY Payer
1A Customer hierarchie Level 1



Q: 7) Do your customers have multiple ship-tos and payers?

A: No


Q: 9) Do you have one-time customers?

A: Yes


Q: 10) Do you have vendors who are also customers?

A: Yes


Q: 12) Do you assign customers to industry sectors?

A: Nein


Q: 13) Do you want to record any specific marketing information (for example, Nielsen IDs, customer classification)?

A: Nein


Q: 14) Do you group customers according to any of the following criteria?

A: [ ] Geographical location
[ ] Profitability segment
[ ] Customer Group
[ ] Sales office
[ ] Sales Group
[ ] Others
[X] No grouping


Q: 15) Will you record contact-person information on your customers?

A: Nein


Q: 16) Does your customer allow you to combine different sales orders into one delivery?

A: Yes


Q: 17) Does your customer allow partial deliveries?

A: Yes


Q: 18) If you have multiple plants, is your customer normally supplied by a specific plant?

A: Yes


Q: 20) Are there special shipping conditions for your customer?

A: Yes


Q: 22) Do you use customer-specific calendars and/or goods receiving hours?

A: Nein


Q: 24) Are there any discounts linked to terms of payment, such as cash discounts?

A: Yes, Cash discounts




Q: 26) What kind of payments do you get from your customer?

A: [X] Bar
[X] Credit card
[X] Check
[ ] Down payment
[X] Electronic Funds Transfer (EFT)
[ ] Others


Q: 27) Are reminders sent? How long is the waiting period?

A: Yes, 14 Tage Karenzzeit


Q: 28) What Incoterms will your customers use (for example, FOB, free domicile)?

A: Standard Incoterms


Q: 29) What texts do you maintain at a customer level?

A: "table of denial" to deny deliveries to certain customers


Q: 30) Which texts are used for the different sales documents (for sales, shipping, billing)?

A: sales, shipping, billing


Q: 32) Do you use the same structure of customer master records in all departments?

A: Yes


Q: 33) Do you ever need to block a customer for sales processing? If so, describe the process in detail.

A: Yes, credit limit exceeded
Kriegsgüter, die international nicht für den Handel freigegeben sind!


Q: 34) How will you determine/select a customer for processing (matchcode)?

A: [X] By name
[X] By customer number
[ ] By postal code
[ ] By telephone number
[X] By search term
[ ] Others


Q: 35) Do you maintain customer data in an external system?

A: No

1.7. Vendor master record

Questions:

Q: 1) What types of vendors do you have? (domestic, foreign, payment address, etc.) ees, one-time vendors.

A: Lieferanten im In- und Ausland



Q: 3) How do you want vendor numbers assigned in the R/3 System? Name your criteria for manual and automatic number assignment. Describe the format of manually assigned vendor numbers.

A: [ ] Always automatically from the SAP System
[ ] Always manually from the user
[X] Automatic or manual


Q: 4) Do you have plants that supply materials or services to other plants in other company codes?

A: No


Q: 5) Do stock transport orders take place between stores or between the DC and store? If so, for which sites?

A: Nein


Q: 8) When working with your suppliers, do you deal with people with different roles? If yes, indicate the appropriate roles.

A: [X] Order recipient
[X] Goods supplier
[X] Invoicing party
[X] Payment recipient
[ ] Other, please specify

1.8. Bank master

Questions:

Q: 2) Which banks and bank accounts will you be using for incoming and outgoing payments?

A: CH 021211 CREDIT SUISSE
CH 028021 SCHWEIZERISCHE BANKGESELLSCHAFT
DE 12070000 DEUTSCHE BANK LD BRANDENBURG
DE 23030000 VEREINS UND WESTBANK
DE 25020600 ALLBANK
DE 37010500 FRANKFURTER HYPOTHEKENBANK
DE 50350300 DEKABANK
DE 51420500 DEN DANSKE BANK HAMBURG
DE 54520194 Bayerische Vereinsbank
DE 70030014 FUERST FUGGER PRIVATBANK
US 083000108 First Union Bank & Tr
US 123123123 Citibank
US 123456780 PNC
US 100908002 Chase Manhattan
US 064839288 Mellon Bank
US 031000053 Fidelity Bank
US 081505867 Bank of Houston
US 567891231 PNC
US 154684547 Citibank
US 134329042 Citibank
GB 200700 National Westminster




2. Procurement
2.1. Buyer

CI template:

1. Requirements/Expectations

Keine speziellen Anforderungen.


2.2. Delivery address

CI template:

1. Requirements/Expectations

Lieferanschrift = Firmenadresse


2.3. Vendor evaluation

Questions:

Q: 2) Which criteria do you use to evaluate your vendors?

A: Date of delivery
Quantities
Price



3. Sales and Distribution
Project documentation: [\\P29116\ASAP_UM\kc\Inddocs\CP\Presales.doc]

3.1. Business partner
3.1.1. Customer hierarchy

Questions:

Q: 1) Do you want to group sales to customers into various levels for reporting purposes?

A: Nein


Q: 2) In your current organizational structure, do you need to analyze purchases by customer group?

A: Nein


Q: 4) R/3 customer hierarchies define complex buying structures within a single enterprise and allow different pricing for each hierarchy. Are there also hierarchical buying structures within your customers' enterprises?

A: Nein

3.2. Products
3.2.1. Material determination

Questions:

Q: 1) If you use special packaging for different occasions, such as, Thanksgiving), do you want the system to automatically substitute the special packaging when the product is ordered?

A: No


Q: 2) If yes, how does substitution take place, that is on which master data fields do you base your substitution?

A: [ ] Customer
[X] Material
[X] Customer/Material
[ ] Country codes
[ ] Customer group/material group
[X] Others


Q: 3) Why would you substitute one product for another or one packaging for another?

A: Seasonal Packaging, Promotions, Stockouts, Phase outs


Q: 4) Do you want product substitution to occur only when the original ordered product is not available?

A: No


Q: 5) Do you want the substituted product to be listed as a sub-item of the originally ordered product, or should the substituted product completely replace the original product?

A: it should be listed as a sub-item.


Q: 6) Do you want to print product information for the original or the substitute product in the output?

A: Both should appear


Q: 7) Do you want product substitution to occur automatically, or should data entry personnel be offered a selection screen containing substitutable products?

A: If only one product is available for substitution then it can be done automatically, otherwise a selection screen is required.


CI template:

1. Requirements/Expectations

Materialsuche (Verbrauchsmaterial) soll über einen Online-Katalog möglich sein.


3.2.2. Item Proposal Processing

Questions:

Q: 1) Do you use a process to simplify order entry for customers that regularly order the same product or group of products?

A: Yes


Q: 2) If yes, please describe this process in detail.

A: We have customer specific order templates that automatically appear as soon as the customer number is entered in the system

3.2.3. Cross Selling

Questions:

Q: 1) During your telesales activities, do you want to inform customers about additional products to the one they are ordering (for example, accessories)?

A: Yes


Q: 2) What is your cross-selling policy based on?

A: [ ] Analysis of sales order history
[ ] Company-driven strategy
[X] Both

3.2.4. Material Listing /Material Exclusion

Questions:

Q: 1) Do you offer specific materials to certain customers (material listing)? If yes, describe this process in detail.

A: Yes. Some customers are only allowed to purchase a certain range of products within the total range, this is highly dependent on the contracts and agreements with the customers. The listing actually is part of the customer specific order template.


Q: 2) What are your selection criteria for material listing?

A: [X] Customer/material
[X] Customer group/material
[X] Other



Q: 3) Do you exclude customers from ordering certain products (material exclusion)? If yes, describe the process in detail.

A: Yes. Customers are excluded from certain product brands due to other conflicting contracts that promise exclusive selling rights in certain regions. For example Dealer A has an exclusive selling contract for Product A in Frankfurt, Dealer B will not be allowed to purchase product A.


Q: 4) What are your selection criteria for material exclusion?

A: [X] Customer/material
[X] Customer group/material
[X] Other


3.2.5. Product Allocation

Questions:

Q: 1) Do you limit the quantity of an item that you sell to a customer (product allocation)?

A: Advertising material, promotional goods


Q: 2) How do you allocate (by customer, geographic area, material)?

A: customer, product, sales representative

3.3. Agreements
3.3.1. Rebate Agreement

Questions:

Q: 1) Describe your how you process rebates.

A: [ ] Customer
[ ] Material
[ ] Grouping of materials)
[X] Other
Fix bonus = independent of achievement
· Achievement bonus
· Incremental achievement bonus



Q: 2) What are your rebates based on (for example, customer, material)?

A: Customer, customer hierarchy, product


Q: 3) Do you manage accruals for rebates?

A: Yes


Q: 4) What type of rebates do you offer (for example, volume, quantity, lump sum)?

A: Quantity, lump sum


Q: 5) Do you define validity periods for rebates?

A: Yes

3.3.2. Marketing campaigns

Questions:

Q: 1) Do you group marketing deals into marketing plans? If yes, please describe in detail.

A: Yes


Q: 2) Do you offer marketing deals on your products to customer (one-time discounts)?

A: Yes


Q: 3) Are these deals customer specific or are they related to the product?

A: Customer, customer hierarchy, product


Q: 4) Are special payment terms given with sales deals?

A: Yes


Q: 5) Do you assign a budget maintained by CO profitability analysis for promotion on sales?

A: Yes


Q: 6) Do you monitor the budget process?

A: Yes

3.4. Conditions

Questions:

Q: 1) Which general methods of price determination do you use (e.g. list price with discounts, surcharges)?

A: Sales to customers: List price with many discounts
Intercompany: Cost plus



Q: 5) Which prices, surcharges, discounts, and freight costs apply to the whole document and which apply to the item level only?

A: Customer: Trade channels
Customer group
Customer hierarchy
Customer classification

Product: Product Type (Finished Good, Spare Part, Key Part, Promotion Pack)
SBU
Product Segment
Product Key
SKU

Spare part's pricing is based on price groups. Each spare part is assigned to a certain price group.


Element
Key Combination

List Price
Sales Organization / Price List Type / SKU
Sales Organization / Price List Type / Pricing Reference Material

Intercompany Price
Sales Organization of the Order / (Delivery) Plant / SKU

Recommended Retail Price
Sales Organization / Price List Type / SKU
Sales Organization / Price List Type / Pricing Reference Material
Price List Discount all
Sales Organization / Product Type
Sales Organization / (Price) SBU

Pack Size Discount all
Sales Organization / Product Type
Sales Organization / (Price) SBU

Master Carton Discount all
Sales Organization / Product Type
Sales Organization / (Price) SBU

Pallet Discount all
Sales Organization / Product Type
Sales Organization / (Price) SBU
CC - Quantity Discount
Sales Organization / Customer Classification / Product Type
Sales Organization / Customer Classification (Price) SBU
CC - Pack Size Discount
Sales Organization / Customer Classification / Product Type
Sales Organization / Customer Classification (Price) SBU
CC - Master Carton Discount
Sales Organization / Customer Classification / Product Type
Sales Organization / Customer Classification (Price) SBU
CC - Pallet Discount
Sales Organization / Customer Classification / Product Type
Sales Organization / Customer Classification (Price) SBU

AG - Quantity Discount
Sales Organization / Customer / Product Type
Sales Organization / Customer / (Price) SBU
Sales Organization / Customer / (Price) SBU / Product Type
Sales Organization / Hierarchy Node / Product Type
Sales Organization / Hierarchy Node / (Price) SBU
Sales Organization / Hierarchy Node / (Price) SBU / Product Type

AG - Pack Size Discount
Sales Organization / Customer / Product Type
Sales Organization / Customer / (Price) SBU
Sales Organization / Customer / (Price) SBU / Product Type
Sales Organization / Hierarchy Node / Product Type
Sales Organization / Hierarchy Node / (Price) SBU
Sales Organization / Hierarchy Node / (Price) SBU / Product Type

AG - Master Carton Discount
Sales Organization / Customer / Product Type
Sales Organization / Customer / (Price) SBU
Sales Organization / Customer / (Price) SBU / Product Type
Sales Organization / Hierarchy Node / Product Type
Sales Organization / Hierarchy Node / (Price) SBU
Sales Organization / Hierarchy Node / (Price) SBU / Product Type

AG - Pallet Discount
Sales Organization / Customer / Product Type
Sales Organization / Customer / (Price) SBU
Sales Organization / Customer / (Price) SBU / Product Type
Sales Organization / Hierarchy Node / Product Type
Sales Organization / Hierarchy Node / (Price) SBU
Sales Organization / Hierarchy Node / (Price) SBU / Product Type

AG - Warehousing Discount
Sales Organization / Customer / (here: Ship-to party)

Promotion Discount Trade
Sales Organization / Trade Ch. 1 / Trade Ch. 2 / Product Type
Sales Organization / Trade Ch. 1 / Trade Ch. 2 / (Price) SBU
Sales Organization / Trade Ch. 1 / Trade Ch. 2 / (Price) Prod. Seg.
Sales Organization / Trade Ch. 1 / Trade Ch. 2 / (Price) Prod. Key
Sales Organization / Trade Ch. 1 / Trade Ch. 2 / SKU
Promotion Discount Customer Group
Sales Organization / Customer Group / Product Type
Sales Organization / Customer Group / (Price) SBU
Sales Organization / Customer Group / (Price) Product Segment
Sales Organization / Customer Group / (Price) Product Key
Sales Organization / Customer Group / SKU

Promotion Discount Customer Classification
Sales Organization / Customer Classification / Product Type
Sales Organization / Customer Classification / (Price) SBU
Sales Organization / Customer Classification / (Price) Product Segment
Sales Organization / Customer Classification / (Price) Product Key
Sales Organization / Customer Classification / SKU

Promotion Discount Customer Hierarchy
Sales Organization / Customer / Product Type
Sales Organization / Customer / (Price) SBU
Sales Organization / Customer / (Price) Product Segment
Sales Organization / Customer / (Price) Product Key
Sales Organization / Customer / SKU
Sales Organization / Hierarchy Node / Product Type
Sales Organization / Hierarchy Node / (Price) SBU
Sales Organization / Hierarchy Node / (Price) Product Segment
Sales Organization / Hierarchy Node / (Price) Product Key
Sales Organization / Hierarchy Node / SKU
Sales Organization / SKU

Special Promotion Discount
Special case of Rebate-in-kind
Customer related dimensions are:
- Trade Channels
- Customer Classification
- Customer / Hierarchy Node

Wholesaler Adjustment Discount
Sales Organization / Customer Group

Phase-out discount
Sales Organization / Customer / SKU
Sales Organization / Hierarchy Node / SKU
Sales Organization / SKU

Refurbishment Discount
Sales Organization / Plant / Storage Location
Sales Organization / SKU / Plant / Storage Location

Order value discount
Sales Organization / Customer
Sales Organization / Hierarchy Node
Sales Organization

Quantity Discount
N / A - Manual Discount
Advertising Discount
N / A - Manual Discount

Allowance
N / A - Manual Discount

Freight
Sales Organization / Incoterms1
Sales Organization / Incoterms 1 / Incoterms 2

Administration / invoice fee
Sales Organization / Administration Flag
Sales Organization / Administration Flag / Product Type

Quantity surcharge
Sales Organization / Qty Surcharge Flag
Sales Organization / Qty Surcharge Flag / Product Type
Consumer surcharge
Sales Organization / Customer
Sales Organization / Customer / Product Type
Cash against delivery charge
to be defined
Credit Limitation Charge
to be defined

Insurance
Sales Organization / Insurance Flag
Sales Organization / Insurance Flag / Product Type

Environmental fee
Sales Organization / Material Pricing Group (i.e. SBU)

VAT
in each country according to customer tax classification and product tax classification

Special tax
Sales Organization / SKU
or as necessary
Allowance Freight
N / A - Manual Discount Adjustment
Allowance Administration / Invoice Fee
N / A - Manual Discount Adjustment
Allowance other surcharges
N / A - Manual Discount Adjustment

Rounding
N / A - automatically calculated

Cash discount
Sales Organization / Payment Terms

Bonus classic
Sales Organization / Customer
Sales Organization / Customer / (Price) SBU
Sales Organization / Hierarchy Node
Sales Organization / Hierarchy Node / (Price) SBU
Periodical Bonus
Sales Organization / Customer
Sales Organization / Customer / (Price) SBU
Sales Organization / Hierarchy Node
Sales Organization / Hierarchy Node / (Price) SBU

Central Invoicing Bonus
Sales Organization / Customer (here: Payer)
Sales Organization / Hierarchy Node

Marketing Aid Bonus
Sales Organization / Customer
Sales Organization / Customer / Product Type
Sales Organization / Customer / (Price) SBU
Sales Organization / Customer / SKU
Sales Organization / Hierarchy Node
Sales Organization / Hierarchy Node / Product Type
Sales Organization / Hierarchy Node / (Price) SBU
Sales Organization / Hierarchy Node / SKU

Central Invoicing Accrual
Sales Organization / Customer (here: Payer)
Sales Organization / Hierarchy Node

CO-OP Advertising Accruals
Sales Organization / Customer
Sales Organization / Customer / Product Type
Sales Organization / Customer / (Price) SBU
Sales Organization / Customer / SKU
Sales Organization / Hierarchy Node
Sales Organization / Hierarchy Node / Product Type
Sales Organizat


Q: 6) Are manual changes to price conditions allowed in your enterprise?

A: Yes


Q: 7) Do work with freight costs? If so, what kinds of freight costs and criteria do you use and how is the calculation carried out?

A: Yes, Distance, weight


Q: 9) Do work with discounts in kind? If so, what kinds of discount in kind do you use?

A: [X] Exclusive bonus quantity
[X] Inclusive bonus quantity
[ ] No discounts in kind


Q: 11) Must the R/3 System access information stored in another system (external or internal) in order to calculate a price?

A: No, all information are available in R/3


Q: 12) Does the same pricing structure apply to all order types?

A: Yes


Q: 13) What date is the pricing based on?

A: [X] Sales Order Date
[ ] Requested Delivery Date
[ ] Valid-from Date
[ ] Depending on document type


Q: 14) Do you work with commissions (e.g. for sales personnel, carriers/forwarders)?

A: Yes


Q: 16) Do you wish to pass on pricing information to CO-PA (Profitability Analysis)?

A: Yes


Q: 17) If you process orders using EDI, do you accept the expected order price per item or the expected order value?

A: expected order price per item


Q: 19) Do you use "interval scales" for price determination purposes?

A: Yes


Q: 21) Do you have multiple prices and discounts for a customer and require the system to search the combination of all eligible prices and discounts and give the customer the "best" or "lowest" price?

A: Yes


Q: 23) Do you need to determine prices based on the variant configuration results? For example, when selling an automobile, options for number of doors, color, engine size, and music system help determine the price to be charged.

A: No


Q: 25) Do you carry out a price determination process for projects with make-to-order production?

A: No


Q: 27) On which master data combinations do you base your pricing?

A: [ ] Sales org./distribution channel/sold-to party/material
[ ] Sales org./distribution channel/sold-to party/material
[ ] Sales org./distribution channel/material
[ ] Sales org./price list type/currency
[ ] Customer/product group
[ ] Customer/material
[X] Others


Q: 28) How are the pricing conditions specified (e.g. quantity, percentage, scales, fixed values)?

A: quantity, percentage, scales


Q: 31) R/3 customer hierarchies define complex buying structures within a single enterprise and allow different pricing for each hierarchy. Are there also hierarchical buying structures within your customers' enterprises?

A: Pricing on different levels of the customer hierarchy are common


Q: 32) Do you base the price of an item on the production cost or the cost of purchase of the material?

A: No

3.5. Output

Questions:

Q: 1) What master data fields do you use to determine what output to send?

A: Customer Master data for example the ordering party becomes different output than the ship to party.


Q: 2) What type of output do you send (e.g. Paper, Fax, EDI, Internet)?

A: EDI, Paper


Q: 3) When is output sent?

A: Printing is event driven, that is:
orders are confirmed immediately,
shipping documents are printed at loading time and
Invoices after goods issue.



Q: 7) How are deliveries to be transmitted?

A: [X] Paper
[ ] Telephone
[X] Fax
[ ] E-mail
[X] EDI


Q: 8) How are shipping documents to be transmitted?

A: [X] Paper
[ ] Telephone
[X] Fax
[ ] E-mail
[X] EDI


Q: 10) How are billing documents to be transmitted?

A: [X] Paper
[ ] Telephone
[X] Fax
[ ] E-mail
[X] EDI

3.6. Transport
3.6.1. Routes/Stages

Questions:

Q: 2) Do you use the transportation functionality?

A: Yes

3.6.2. Transportation connection point

Questions:

Q: 1) Do you use stages/transportation connection points in order to refine your tranportation handling (freight costs, time scheduling, output, etc.)?

A: Yes



4. Quality Management
4.1. QM General
4.1.1. Inspection Plan

Questions:

Q: 1) Will you maintain instructions and descriptions for the material inspection? Give an example for an inspection plan that you currently use and explain which critical data it contains.

A: Post process control

4.1.2. Work Center

Questions:

Q: 2) Do you have multiple inspection locations (work centers) per plant? Describe these locations, and identify how they are different. ferences.

A: Production and quality lab


Q: 3) Are inspectors assigned to a definite work center?

A: one work center each

4.1.3. Insp. Characteristic/Master Insp. Characteristic

Questions:

Q: 1) Do you want to use qualitative and/or qualitative master inspection characteristics?

A: both:

Qualitativ:

STM012 Viscosity
STM013 Foreign body
STM014 Odour
STM015 Taste
STM016 Colour
STM017 Appearance
STM018 Sealing test
STM019 Packaging
STM020 Function check


quantitative:

STM001 Bacteriology
STM002 Acid content white wine
STM003 Salt content
STM004 pH value
STM021 pH value purified water
STM005 Density soybean oil
STM006 Water content white meal
STM007 Fallzahl white meal
STM008 Iodine value soybean oil
STM009 Damaged product content
STM010 Weight
STM011 Temperature
STM012 Viscosity creme
STM022 Fat content coating


4.1.4. Inspection Method

Questions:

Q: 1) Will you maintain instructions for the inspection of characteristics? How are these curretnly stored?

A: PRM01 Bacteriology
PRM02 Titration basic
PRM03 Titration silver nitrate
PRM04 pH meter
PRM05 Density determination
PRM06 Sensoric Check Viscosity
PRM07 Optical investigation foreign body
PRM08 Nitrogen determination
PRM09 Karl Fischer
PRM10 Sinking tube method
PRM11 Titration Thiosulfate
PRM12 Fat cleavage
PRM13 Sensoric test
PRM14 Optical Check Cut size
PRM15 Optical Check Damaged product
PRM16 Weighing
PRM17 Sealing test
PRM18 Packaging test
PRM19 Final function test
PRM20 Digital thermometer


4.2. QM in Materials Management
4.2.1. Quality Info Record Processing

Questions:

Q: 3) Describe your vendor approval process.

A: 0001 Supply relationship started
0002 Prototype
0003 Pilot series
0004 Series



Q: 4) Will you allow conditional approvals for new vendors (for example, quantity-related or time-related limitation)?

A: Yes

4.3. QM in Production
4.3.1. Master Recipe

Questions:

Q: 2) What will you use recipes for?

A: [X] Production control
[ ] Calculation of lead time
[ ] Calculation of capacity load
[X] Costing
[ ] Documentation
[X] Quality inspection


Q: 14) Which standard values will you use for the operations (for example, labor time, machine time, setup time)?

A: labor time, machine time, setup time


Q: 22) Will you carry out in-process quality inspections, (assigning inspection characteristics to phases)?

A: In process and post process quality management


Q: 23) Should the recording of inspection results be carried out in QM? Or should it be dealt with in the PI-Sheet (either by a QM-Jump or by sending the information via the process message)?

A: in QM

4.4. QM in Sales and Distribution
4.4.1. QM Control in Sales

Questions:

Q: 1) Will you manage quality management documents (customer agreements about quality assurance and technical terms of delivery)? Give an example.

A: QM in sales only for returns



5. Financial Accounting
5.1. G/L Account

CI template:

1. Requirements/Expectations

Sachkonto zur Buchung von Warenein- und -ausgängen.



6. Revenue and Cost Controlling
6.1. Overhead Cost Controlling
6.1.1. Cost Element
6.1.1.1. Cost/Revenue Element Processing

Questions:

Q: 1) Define primary cost elements based on the definition of the chart of account.

A: 510000 Consumption Raw Mat.
510100 Semi-Fin.Goods Cons.
510200 Finished Goods Cons.
510300 Trading Goods Cons.
510400 Other Goods Consumpt
511000 WIP Valuation change
518000 Output Subcontract.
518500 Subcontract.Services
519000 Prod.Order Settl.Std
519500 Prod.Ord.Settl.Var.
519600 G/L Prod.CC Variance
519700 G/L Overhead CC Var.
520000 Gain/Loss Inv.Transf
523000 Gain/Loss Phy.Invent
524000 Inv.Change Scrap
525000 Inv.Change Sample
526000 Gain/Loss Mat.PriceV
527000 Inv.Ch. Rec. w/o Ord
529000 Gain/Loss MatRevOwn
529100 Gain/Loss MatRevPurc
530000 Gain/Loss Purch.PrVa
531000 Gain/Loss Prod.Varia
532000 Gain/Loss Prod.CCVar
533000 Gain/Loss Ovrh.CCVar
550000 Labor
560000 Overhead
610000 Salaries
610100 Holiday / Vacation
610200 Bonus
610300 Overtime
611000 Pension Contribution
612000 SS - Employers Contr
613000 Travel Exp - T & L
614000 Travel Exp - Meals
615000 Employee Development
620000 Bad Debt Expense
630000 Rent
631000 Electricity
632000 Water
633000 Telephone
635000 Insurance
636000 Maintenance Costs
637000 Equip Exp < $500
640010 Dep Expense - Land
640020 Dep Expense - Bldg
640025 Dep Expense - Lease
640030 Dep Expense - Machin
640040 Dep Expense - Autos
640050 Dep Expense - Furnit
640060 Dep Expense - Sftwre
640070 Dep Expense - Constr
650000 Adv and Sales Costs
651000 Office Supplies
652000 Computer Supplies
653000 Postage
654000 Outside Services
655000 Legal and Audit Serv
656000 Freight
657000 Subcontract Labor
659000 Subcont. Del. Costs
660000 Misc Expense
690000 FI-CO Reconciliation
700000 Rebates
700010 Interest Expense
700020 Interest Income
701000 Small Differences
702000 FC Val-Realized G/L
702500 FC Val-Unrealzed G/L
703000 Bank Charges
703010 Cash Disc Taken
703020 Cash Disc Granted
703030 Unauth. Deductions
704000 Extraordinary G/L
705000 Provision Income Tax
706000 Deferred Tax
707000 Gain/Loss Exch.RateD
710000 Disposal/Sale FA
720000 Inv.Ch. Rec. w/o Ord
410000 Sales Revenues
411000 Sales Rev. Export
415000 Freight revenues
420000 Sales Discounts
421000 Volume rebate


6.1.1.2. Secondary Cost Element

Questions:

Q: 1) Define secondary cost elements for planning, allocation and reporting purposes.

A: 810000 Assessment cost element
810010 Personnel
810020 Canteen subsidy
810030 Environmental protection
810040 Site security services
810050 EDP Equipment
810060 Internal transport
810070 Repair & Maintenance
820000 Assessment cost element
820010 Management
820020 Finance
820030 Quality control
820040 Storage location for finished products
820050 Research & Development
820060 Marketing Services
820070 Sales
820080 FSE
820090 Assessment actual freights
820100 Assessment of Dispatch/Shipping costs
829010 Assessment of cost variances
829020 Assessment of Idle time costs
830000 Assessment cost element
850000 Internal Activity alloc.
850010 Activity alloc. personal hours
850020 Activity alloc. of machine hours
850030 Activity alloc. energies
850040 Activity alloc. environmental protection
850050 Activity alloc. quality control
850060 Activity alloc. IT-Services
850070 Activity alloc. internal process control
850080 Activity alloc. Q lab(raw mat,PPC,ret.)
850120 Activity alloc. overhead prod.
850130 Activity alloc. internal transp./prod
850170 Activity alloc. other energy
850180 Activity alloc. Staff Filling
850190 Activity alloc. Machine hours filling
850200 Activity alloc. Overhead filling
850210 Activity alloc. Internal transport
850220 Activity alloc. Internal proc.ctl prod
850230 Activity alloc. personal pool
850240 Activity alloc. Electr., meas. and ctl.
850250 Activity alloc. metal working shop
850260 Activity alloc. pipe maintenance shop
850270 Activity alloc. training (Promo)
850280 Setup Production
850290 Setup Filling
851000 Internal Activity alloc.
852000 Internal Activity alloc.
870000 Internal allocation
870020 Settlement of order costs
871000 Internal allocation
872000 Internal allocation
872100 Internal allocation
872200 Internal allocation
873000 Internal allocation
873100 Internal allocation
874000 Internal allocation
875000 Internal allocation
875100 Internal allocation
875200 Internal allocation
875300 Internal allocation
875400 Internal allocation
875500 Internal allocation
875600 Internal allocation
875700 Internal allocation
876000 Internal allocation
876100 Internal allocation
877000 Internal allocation
879000 Internal allocation
880000 Overhead rate
880010 Purchasing raw materials overhead rate
880020 Raw materials warehouse overhead rate
880030 Purchasing packaging overhead rate
881000 Overhead rate
882000 Overhead rate
883000 Overhead rate
890010 Accrual work in process
891110 Overhead rate
891120 Accrual order / project
891140 Accrual order / project
891150 Accrual order / project
891160 Accrual order / project
892111 Accrual order / project
892112 Accrual order / project
892121 Accrual order / project
892122 Accrual order / project
892131 Accrual order / project
892132 Accrual order / project
892141 Accrual order / project
892142 Accrual order / project
892200 Accrual order / project
892300 Accrual order / project
893111 Accrual order / project
893112 Accrual order / project
893121 Accrual order / project
893122 Accrual order / project
893131 Accrual order / project
893132 Accrual order / project
893141 Accrual order / project
893142 Accrual order / project
893151 Accrual order / project
893152 Accrual order / project
893201 Accrual order / project
893211 Accrual order / project
893212 Accrual order / project
893221 Accrual order / project
893300 Accrual order / project
894101 Accrual order / project
894103 Accrual order / project
894202 Accrual order / project
894203 Accrual order / project
895100 Accrual order / project
895200 Accrual order / project
895300 Accrual order / project
895400 Accrual order / project


6.1.1.3. Cost Element Group

Questions:

Q: 1) Define cost element groups for planning, allocation, and reporting purposes.

A: KAH-REVE2 Revenues
KAH-MAN2 Manufacturing
KAH-CLR2 Manufacturing Clearing Acc.
KAH-INR2 Inventory Reserves
KAH-VAR2 Manufacturing Variances
KAH-EXP2 Manufacturing Expenses
KAH-PERS2 Personnel costs
KAH-BTC2 Business Travel Cost Elements
KAH-UTL2 Utility Cost Elements
KAH-ADM2 Administrative Cost Elements
KAH-SECO2 Secondary costs


6.1.2. Cost Center
6.1.2.1. Cost Center Processing

Questions:

Q: 1) Define cost centers as the lowest level in your organizational structure at which you hold one person responsible for the expenses incurred (check whether you have covered the whole organization).

A: 301001 Management
301002 Accounting
301003 Data processing
301004 Personnel
301005 Communication
301006 Quality assurance
301007 Scrapping/destruct.
302001 Purchasing
302002 Raw mat. Warehouse
302003 Fin. goods warehouse
302004 Inventory diff.
303100 Peeling, cutting
303101 Blanch
303102 Deep fry
303103 Flow freezer
303104 Canning vegetables
303105 Filling line
303106 Cleaning, cutting
303107 Water separator
303110 Kitchen
303111 Filling line rtsm
303112 Sterilizator
303113 Ink-Jet-Packaging
303180 Personnel pool CH
303199 Energy Chicago
304001 Q-labory
304002 Plant lab (IPC)
304003 Internal transport
304005 Clearing PPC
305001 R & D
306001 Marketing
306002 Sales
306003 FSE
307001 Cafeteria
307002 Environmental prot.
307003 Workshop/maintenance
307004 Security
401001 Management
401002 Accounting
401003 Data processing
401004 Personnel
401005 Communication
401006 Quality assurance
401007 Scrapping/destruct.
402001 Purchasing
402002 Raw mat. warehouse
402003 Fin. goods warehouse
402004 Inventory diff.
403100 Manufacturing line
403180 Personnel pool Atl.
403199 Energy Atlanta
404001 Q-labory
404002 Plant lab (IPC)
404003 Internal transport
404005 Clearing PPC
405001 R & D
406001 Marketing
406002 Sales
406003 FSE
407001 Cafeteria
407002 Environmental prot.
407003 Workshop/maintenance
407004 Factory security


6.1.2.2. Cost Center Group

Questions:

Q: 1) Besides the standard hierarchy, do you need other alternative structure (groups) of cost centers (for planning, allocation, and reporting purposes)?

A: 3000 America
3300 Chicago
3400 Atlanta
3301 Administration CHI
3302 Materials management CHI
3303 Manufacturing CHI
3304 Production resources cost centers CHI
3305 R&D CHI
3306 Sales & Marketing CHI
3307 General prod. Resources cost centers CHI
3401 Administration ATL
3402 Materials management ATL
3403 Manufacturing ATL
3404 Production resources cost centers ATL
3405 R&D ATL
3406 Sales & Marketing ATL
3407 General prod. Resources cost centers ATL


6.1.3. Activity Type
6.1.3.1. Activity type

Questions:

Q: 1) Define the type of activity performed by each cost center. Do this by defining one or more measurable activity type(s) for each cost center.

A: 1 Labor manufacturing
2 Machine hours manuf.
3 Energies manuf.
4 Environ. Manuf.
5 PPC manufacturing
7 IPC
8 Q-laboratory
9 Setup manufacturing
10 EMR
12 Pipe maint. shop
13 Metal working shop
15 Overhead manuf.
16 Int. Transp. Manuf.
21 Pers. Pack./filling
22 Run.time packaging
23 Overhead pack./fill
26 Pers. pool alloc.
29 Setup pack./filling
30 Training (Prom.)


6.1.4. Statistical Key Figures
6.1.4.1. Statistical Key Figures

Questions:

Q: 1) Which statistical key figures do you want to use for allocations and reporting (such as telephone units, headcount, and so on)?

A: 001 Number of telephone units
002 Number of employees
003 Gas consumption
004 Water consumption
005 Electricity consumption
006 Number of user
007 Splitting overhead production
008 Splitting envion. production
009 Splitting machines production


6.1.5. Internal Order

Questions:

Q: 1) What business criteria do you use to classify your internal orders (for example, overhead orders, accrual orders, investment orders, statistical orders, and so on)?

A: Overhead costs
Reconiliation
Promotion
R&D

6.2. Product Cost Controlling
6.2.1. Cost Component

Questions:

Q: 1) Define the structure of your product cost components (40 cost components max)!

A: 10 Raw materials
20 Packing material
30 Material OH rate
40 Packing mat. OH rate
50 External production
60 Personnel production
70 Personnel packing
80 Machines production
90 Machines packing
100 Setup production
110 Setup packing
120 Environmental prot.
130 Energies
140 Quality inspection

6.3. Profitability Analysis
6.3.1. Characteristics
6.3.1.1. Characteristic Definition

Questions:

Q: 1) List the dimensions (characteristics) that you want to create contribution margin accounting for, according to your reporting requirements.

A: BONUS Vol. rebate grp
EAN11X EAN/UPC
HIER01 CustomerHier01
HIER02 CustomerHier02
HIER03 CustomerHier03
HIER04 CustomerHier04
HIER05 CustomerHier05
HIER06 CustomerHier06
HIER07 CustomerHier07
KDGRP Customer group
KTGRD AcctAssgGr
KUNWE Ship-to party
LAND1 Country
NIELS Nielsen ID
PROVG Commission grp
PSTYV Item category
UPMAT MnItm PrRefMatl
VRTNR Sales employee
WWAKT Sales deal
WWGL Area Manager
WWPG1 Product Hierarchy 1
WWPG2 Product Hierarchy 2
WWPG3 Product Hierarchy 3
WWPRO Promotion
WWVL Sales Manager

6.3.1.2. Characteristic Derivation

Questions:

Q: 1) List the terms (characteristics) that do not have master data, and state how they are dependent on other criteria.

A: Table lookup Product Hierarchy 1 from Product number
Table lookup Product Hierarchy 2 from Product number
Table lookup Product Hierarchy 3 from Product number
Derivation rule Sales Rep -> Area Manager
Derivation rule Area Manager -> Sales Manager
Customer hierarchy Read customary hierarchy

6.3.2. Value Fields
6.3.2.1. Definition of Value Fields

Questions:

Q: 1) Define the report rows (value fields) that you wish to analyse.

A: ABSMG Sales volume
ERLOS Revenue
VVAFT Freight&Transport Va
VVAR Sale Discount
VVED1 Expected Cus. Prc.1
VVED2 Expected Cus. Prc 2
VVFEP R&D Projects
VVFES R&D Cost Center
VVFTK Freights paid
VVFTR Freight Accruals
VVGR Group Discount
VVGRB Group Rebate
VVHIB Hierarchie
VVHKF Costs Of Goods Manu
VVHKV Costs Of Goods Manuf
VVHR Hierarchy-Discount
VVKR Customer Discount
VVKUB Customer Rebate
VVLEE Empty Costs
VVLGA Lot-size variance
VVMAB Material Rebate
VVMAT Material Costs incl.
VVMDI Inventory Difference
VVMEA Quantity Variances
VVMR Material Discount
VVMSK Marketing (Cost Cent
VVPAD Promo-Advertising
VVPHH Promo-Samples to Households
VVPKA Product Variance
VVPR Pallet Discount
VVPRA Price variances
VVPRV Sales Commission
VVPSC Promo:Training
VVPVP Promo:Tasting Sample
VVPWK Promo:Adv.Costs
VVSEV Special Direct Cost
VVSKO Cash Discount
VVSMA Other Quantity Varia
VVSR Other Discounts
VVSTA resource-usage varia
VVTVE Comm. for Transp.Pac
VVUFK Costs for Transfers
VVUMB Rebate (not related
VVVTK Sales
VVVWK Administration




D. Business Processes
1. Eng. und Constr.-Process der Uni Copy of Products without Expiration Date
Project documentation: [\\P29116\ASAP_UM\kc\Inddocs\Products without Expiration Date.htm]

1.1. Market-Oriented Planning
1.1.1. Forecast

CI template:

1. Requirements/Expectations

Die der Planung zugrunde liegende Prognose wird auf Komponentenebene durchgeführt.
Geplant wird nur Vorratsmaterial.


4. Business Model

MRP-Lauf


1.1.1.1. Material forecast

Questions:

Q: 1) Will you establish material forecasts (for example, weekly, monthly, yearly) for your stock materials?

A: Ja. Die Plandbedarfe werden 18 Monate vorgeplant mit einer Periodizität von einem Monat.

1.1.2. Material Requirements Planning
1.1.2.1. Material Requirements Planning - Individual

Questions:

Q: 1) Should the planning run be single or multi-level?

A: Einstufig auf Komponentenebene.


Q: 4) Which scope should the planning run have, that is, which type of planning run is required?

A: [X] Net change planning
[ ] Net change planning in the planning horizon


Q: 5) How is the demand for externally procured materials met?

A: [ ] Planned orders
[X] Purchase requisitions
[ ] Scheduling agreements


Q: 6) How is the scheduling carried out?

A: [X] Basic scheduling for planned orders
[ ] Lead time scheduling and capacity planning


Q: 7) Which procedure is used to calculate lot sizes?

A: [ ] Statistic lot-sizing procedure
[X] Periodic lot-sizing procedure
[ ] Optimizing lot-sizing procedure


Q: 8) Are MRP lists required?

A: Nein


Q: 9) Will the planning result be processed further after the planning run?

A: JA, automatisch.

1.2. Procurement of Raw Materials und Komponenten

CI template:

1. Requirements/Expectations

Kommunikation mit Lieferanten muß über EDI und/oder E-mail erfolgen (B2B-Procurement)


1.2.1. Purchase Requisition
1.2.1.1. Purchase Requisition Processing

Questions:

Q: 1) How are purchase requisitions created in the case of stock material, material for direct consumption, external services?

A: [ ] Manually
[X] MRP
[ ] Sales order
[ ] Replenishment
[ ] Store order
[ ] Outside R/3


Q: 2) Will you use a purchase requisition to trigger creation of for a contract or scheduling agreement (Outline Agreement Request)?

A: Nein


Q: 3) How many days does it take, typically, before a purchase requisition becomes demand in a purchasing document given to a supplier? Please indicate processing time per plant.

A: 2 days


Q: 4) Will purchase requisitions generated via material/article requirements planning be manually post-processed?

A: No

1.2.2. Purchasing
1.2.2.1. Purchase order processing - Lieferant unbekannt

Questions:

Q: 1) How will purchase orders be created in your system?

A: [ ] Manually
[X] From purchase requisitions (manual or automatic)
[ ] From store order
[ ] From replenishment
[ ] From allocation table
[ ] From load-building run
[ ] From SAP Retail Store
[X] For stock material
[X] For consumable material
[ ] For external services


Q: 2) Do you want the system to check whether the purchase price is within a predefined tolerance in your system, compared with the material valuation price?

A: Nein


Q: 3) Describe how the source of supply is determined for manually created purchase requisitions!

A: Manuell


Q: 4) Specify the consumption categories for which you will procure external services and material directly: Asset, cost center, production order, project, sales order, other (please specify).

A: Kostenstelle, Fertigungsauftrag


Q: 5) How do you transmit purchase orders to your vendors?

A: [ ] via mail
[ ] via fax
[X] By EDI
[X] Other


Q: 6) Do you order material in a unit of measure that differs from the one used for stockkeeping purposes?

A: No


Q: 7) Do you pay for material in a different unit of measure than the one that is shown in the PO/and or used for stock putaway?

A: No


Q: 8) Is it necessary to track certificates of origin and/or customs reference numbers for materials produced in foreign countries?

A: Nein


Q: 9) Will you be purchasing material imported from foreign vendors ?

A: No


Q: 11) Do you wish to analyze/evaluate purchase transactions according to the reasons for ordering?

A: No


Q: 12) Do you plan and enter freight costs in the PO? If yes, describe the basis of the costs. Also indicate if any types of costs can be determined automatically (for example, freight costs per piece, per unit of weight, as a percentage of the value).

A: Nein


Q: 13) Do you want to prevent users from changing the account assignment of items in purchasing documents for which they have no authorizations? If so, for which purchasing documents?

A: [ ] Purchase requisitions
[X] Purchase orders
[ ] Contracts
[ ] Scheduling agreements


Q: 14) Do you sometimes order stock material directly for a cost center or another consumption category?

A: Yes


Q: 15) Do you have to declare your ordering activities to the authorities? If so, describe.

A: Nein


Q: 16) Do you allow overdeliveries? If so, specify the percentage variance for the individual materials/material types. yes, what percentage would you allow? Should this default percentage threshold vary for diff

A: Nein


Q: 17) On the occasion that a vendor sent you less than the quantity ordered, would you ever want this shortfall to be considered an under delivery, with no further deliveries expected? Please list the values for each material/material group.

A: Nein


Q: 18) Can the materials you purchase be subject to different tax types? (For example, based upon the material purchased, based upon the plant for which the material is purchased, etc)? o

A: Nein


Q: 19) Do your POs issued to vendors contain specific transport or packing instructions? ssue to suppliers? Is vendors' compliance with the transport and packing instruhe instructions when the goods are received ?

A: Nein


Q: 20) Is it to be possible for purchase orders to be generated automatically following a goods receipt? Specify the criteria for this.

A: Nein


CI template:

1. Requirements/Expectations

Produkt/Lieferant wir online gesucht!


1.2.2.2. Purchase order processing

Questions:

Q: 1) How will purchase orders be created in your system?

A: [ ] Manually
[X] From purchase requisitions (manual or automatic)
[ ] From store order
[ ] From replenishment
[ ] From allocation table
[ ] From load-building run
[ ] From SAP Retail Store
[X] For stock material
[X] For consumable material
[ ] For external services


Q: 2) Do you want the system to check whether the purchase price is within a predefined tolerance in your system, compared with the material valuation price?

A: Nein


Q: 4) Specify the consumption categories for which you will procure external services and material directly: Asset, cost center, production order, project, sales order, other (please specify).

A: Kostenstelle, Fertigungsauftrag


Q: 5) Which types of purchase order will you use?

A: [X] Standard
[ ] Consignment
[ ] Subcontracting
[ ] Stock transfer


Q: 6) How do you transmit purchase orders to your vendors?

A: [ ] via mail
[ ] via fax
[X] By EDI
[X] Other


Q: 7) Do you order material in a unit of measure that differs from the one used for stockkeeping purposes?

A: No


Q: 8) Do you pay for material in a different unit of measure than the one that is shown in the PO/and or used for stock putaway?

A: No


Q: 9) Is it necessary to track certificates of origin and/or customs reference numbers for materials produced in foreign countries?

A: Nein


Q: 10) Will you be purchasing material imported from foreign vendors ?

A: No


Q: 12) Do you wish to analyze/evaluate purchase transactions according to the reasons for ordering?

A: No


Q: 13) Do you plan and enter freight costs in the PO? If yes, describe the basis of the costs. Also indicate if any types of costs can be determined automatically (for example, freight costs per piece, per unit of weight, as a percentage of the value).

A: Nein


Q: 14) Do you want to prevent users from changing the account assignment of items in purchasing documents for which they have no authorizations? If so, for which purchasing documents?

A: [ ] Purchase requisitions
[X] Purchase orders
[ ] Contracts
[ ] Scheduling agreements


Q: 15) Do you sometimes order stock material directly for a cost center or another consumption category?

A: No


Q: 16) Do you have to declare your ordering activities to the authorities? If so, describe.

A: Nein


Q: 17) Do you allow overdeliveries? If so, specify the percentage variance for the individual materials/material types. yes, what percentage would you allow? Should this default percentage threshold vary for diff

A: Nein


Q: 18) On the occasion that a vendor sent you less than the quantity ordered, would you ever want this shortfall to be considered an under delivery, with no further deliveries expected? Please list the values for each material/material group.

A: Nein


Q: 19) Can the materials you purchase be subject to different tax types? (For example, based upon the material purchased, based upon the plant for which the material is purchased, etc)? o

A: Nein


Q: 20) Do your POs issued to vendors contain specific transport or packing instructions? ssue to suppliers? Is vendors' compliance with the transport and packing instruhe instructions when the goods are received ?

A: Nein


Q: 21) Is it to be possible for purchase orders to be generated automatically following a goods receipt? Specify the criteria for this.

A: Nein

1.2.2.3. Transmission of Purchase Orders

Questions:

Q: 1) How will you transmit your purchasing documents to your vendors?

A: [ ] Internet
[ ] Other, please describe
[ ] By telephone
[X] By e-mail
[ ] By fax
[X] By EDI
[ ] By post (in written form)


Q: 3) Do you wish to adopt vendors' own nomenclature for characteristics (color codes etc.) on your order form?

A: Nein


Q: 4) How are purchase orders to be transmitted?

A: [ ] Paper
[ ] Telephone
[ ] Fax
[X] E-mail
[X] EDI


Q: 5) How long after ordering and before the time of delivery should a shipping notification have been received?

A: normaly 1 week after ordering and 1 week before the time of delivery


Q: 6) How do your vendors transmit shipping notifications?

A: [ ] Paper
[ ] Telephone
[X] Fax
[X] E-mail
[ ] EDI

1.2.2.4. Inbound EDI Processing

Questions:

Q: 5) Which interface technique do you want to use for exchanging messages between R/3 and your subsystem?

A: IDOC


Q: 7) Make a list showing the number of all outgoing messages (customer-specific) and the desired send time.

A: outgoing messages:

DESADV, INVOICE, ORDRSP (VMI)


Q: 8) Create a list showing the number of all incoming EDI messages (customer-specific) and the desired processing time

A: incomming messages

ORDERS, PROACT (VMI), ORDCHG (VMI)


Q: 9) Do you want to use Work Flow to be notified of errors or warnings?

A: yes


CI template:

1. Requirements/Expectations

Benutzen EDI zur Übertragung unserer Bestellung und zur Auftragsannahme. Fragen zu weitreichend.


1.2.3. Goods Receipt
1.2.3.1. Goods receipt processing with reference

Questions:

Q: 1) Describe the process for receiving goods with reference to a purchase order.

A: Bestellung von Verbrauchsmaterial: Produktsuche (Online-Katalog) -> Bestellung anlegen -> Kontierung auf KSt -> Bestellung -> Wareneingang
Bestellung von Vorratsmaterial: Prognose -> MRP-Lauf -> Sammelumsetzung Pauf nach Banf -> Banf automatisch in Bestellung umwandeln -> Wareneingang




Q: 2) Name the storage locations to which vendors deliver the goods.

A: Zentrallagér


Q: 3) How do you inform the Purchasing Department that goods have been received?

A: WE-Buchung


Q: 4) Do you receive quantities less than the ordered quantity? If yes, is the purchase order considered complete then or do you receive the missing quantities later?

A: Nein


Q: 7) Do you use a unit of measure for the pricing of the goods other than the unit you order in? If yes, you can define the variances in customizing.

A: Nein


Q: 8) Do the materials you receive have to be stored for a certain time before they can be used or do they have an expiration date that you want to keep in the system?

A: Nein


Q: 9) Do you refuse to accept deliveries if the vendor has not complied with the shipping instructions? (Can be used to evaluate vendors.)

A: No


Q: 10) Which documents are generated with the goods receipt?

A: [ ] Goods receipt slip
[ ] Bar code sticker
[ ] Other
[X] None


Q: 11) Which documents are generated in connection with a goods receipt?

A: Buchungsbeleg zur Wareneingangsprüfung.


Q: 13) Will you inspect the material/article at the time of goods receipt? If so, do you enter the goods receipt and the inspection result or do you only enter the goods receipt after the inspection has been carried out?

A: No


Q: 14) If you are using batch management, how is the batch number determined at the time of goods receipt?

A: internal number assignement


Q: 15) Do you classify the batches at the time of goods receipt? Please specify the criteria.

A: expiration date, acid content, BRIX value


Q: 17) Do you wish to print out the material document as evidence of a goods movement? Which information should be included in the printout?

A: Nein

1.2.4. Warehouse

Questions:

Q: 1) Do you have storage locations, which are not relevant for Warehouse Management ?

A: Nein


Q: 3) Describe the structure of your warehouse!

A: Ein gigantisches Zentrallager!


Q: 4) Are you using external Warehouse control systems / subsystems? Do you plan to connect this system with the R/3 ?

A: Nein


CI template:

1. Requirements/Expectations

Haben nur ein fettes Zentrallager.


1.2.4.1. Putaway Processing

Questions:

Q: 1) Are pallets managed in the system with a unique number?

A: No


Q: 2) Are materials posted to quality inspection after goods receipt, or are they in unrestricted-use stock?

A: [ ] Posted to quality inspection
[X] Are available


Q: 6) Describe the individual steps from external goods receipt to final placement in storage (putaway).

A: Wareneingang erfolgt ohne Prüfplan und wir direkt in das große Zentrallager eingelagert bzw. gebucht.


Q: 7) Do you have capacity limits for your storage bins, for example, weight, volume...?

A: No


Q: 16) Does your legacy system automatically determine the storage bin in which to place the materials? Is this done manually?

A: Kein Altsystem vorhanden.


Q: 17) Who is notified of a stock putaway? How is this person notified?

A: Niemand.


Q: 18) Will you maintain placement strategies (for example, storage types, storage sections, storage bins) for your stock materials?

A: Nein


Q: 20) How many stock putaways (items) do you have per day?

A: Eine


Q: 21) Do you receive consignment stock from vendors?

A: No


Q: 22) Do you receive articles that have batch or serial numbers from vendors?

A: Nein


Q: 23) Do you create a pre-allocation of your materials within warehouse management?

A: No


Q: 24) Do you group together your pick list for multiple processing for a particular shipping point, route, pick date, stock placement, stock removal?

A: Nein


Q: 25) Do you receive materials with batch or serial numbers from vendors?

A: Nein

1.3. Vertrieb
1.3.1. Sales Order
1.3.1.1. Sales order processing

Questions:

Q: 1) Does your organization have specialists who only process specific types of customer orders (for example government,international, OEM, reseller) or products (for example, specific product lines)?

A: Nein


Q: 2) Do you presently separate your standard orders by any variables (for example, document type, sales organization, sales representative, customer type) for ease of processing or reporting purposes?

A: Nein


Q: 3) What information do you capture on a sales order? List your current sales order types (including returns and credit/debit memo requests).

A: OR - Standard order



Q: 4) How do you receive orders?

A: [ ] Telephone
[ ] FAX
[X] EDI
[X] Internet
[X] Others


Q: 5) Do you convert other sales document types (such as inquiries, quotations) into sales documents?

A: no


Q: 9) What are your rules for checking available stock? Describe them in detail.

A: Nein


Q: 10) Do you compute different lead times (for example, picking, packing, loading or replenishment lead times)? Please describe in detail.

A: Nein


Q: 11) Do you have a standard lead time in days for the customer’s requested delivery date?

A: No


Q: 17) Do you send order confirmations? If yes, how?

A: no


Q: 18) Do you take your materials in your customers stock into account when planning materials?

A: Nein


Q: 19) Do you sell goods that you purchase from a vendor? Do you always purchase these materials, or only for certain orders?

A: Nein


Q: 20) Do you receive goods directly from your vendor to fulfill your customer orders?

A: Nein


Q: 21) Does each item have different detailed information? For example, do they have different ship-to parties?

A: Nein


Q: 23) Do you send replacement, additional or alternative materials free-of-charge?

A: Nein


Q: 24) Do you offer a set of products (Sales BOM)? Please describe the pricing and availability processing in detail.

A: Nein


Q: 25) Do you use serial materials? Describe in detail.

A: Nein


Q: 27) How do you handle free materials (e.g. samples, donations). Do you use a separate item or separate order type?

A: special order type (X2), but also possible with the item type TANN in a standard order


Q: 29) How do you handle free goods in a sales order (with or without a separate item for the free good item)?

A: separate item


Q: 31) Do you have special requirements (e.g. promotions) for different account postings (e.g. cost center, profit center)?

A: Nein


Q: 32) When listing sales orders on the screen for further processing, what information do you need to show?

A: Auftragsnummer


Q: 33) Do you handle customer-specific inventory?

A: Nein

1.3.1.2. Kundenangebotsbearbeitung

Questions:

Q: 1) Describe your quotation process in detail.

A: Anfrage liegt vor und wird in Angebot kopiert und an den Kunden übermittelt.


Q: 2) What texts are required on a quotation?

A: Anfrage


Q: 3) Which information (for example, prices) is passed to subsequent documents?

A: Menge, Preise, Rabatte, Lieferkonditionen, Lieferdatum



Q: 4) Are there any time agreements that are relevant to quotations (for example, delivery time, commitment dates, validity periods)?

A: Ja


Q: 5) Do you pass requirements to MRP for quotations?

A: Nein


Q: 6) Do you want to assign order probabilities to quotations?

A: Nein

1.3.2. Risk/Credit Management

CI template:

1. Requirements/Expectations

Nicht im Prozeß, aber wollen keine roten Zahlen schreiben. -> Die Fragen in der Kreditkontrolle können deshalb nicht beantwortet werden.


1.3.2.1. Credit Control

Questions:

Q: 1) Do you have a current policy on risk management/credit control? Describe in detail.

A: only for some customers


Q: 2) What kinds of risk management do you use?

A: [X] Credit control
[ ] Payment cards
[ ] Letter of credit
[ ] Export credit insurance

1.3.3. Shipping
1.3.3.1. Delivery Processing

Questions:

Q: 2) If you have multiple plants, how do you determine what plant a product is delivered from?

A: Haben nur ein Werk


Q: 7) If you use batches, when do you determine them?

A: when delivery is created, based on the batch determination strategy defined for the product, or product / kustomer or customer hierarchy


Q: 10) How do you create deliveries?

A: [X] Online
[ ] Background processing
[ ] Display both


Q: 13) Do you allow items that weren't in the sales order to be added to a delivery?

A: Nein


Q: 15) What information do you consider necessary for a delivery and would like to appear on an incompletion log if missing?

A: [X] Address
[ ] Incoterms
[ ] Terms of payment
[X] Material
[X] Order quantity
[ ] Net price
[ ] Plant
[ ] Shipping point
[ ] Pricing date
[ ] Others


Q: 16) Do your customers accept partial deliveries in case of lack of availability and what are the rules for creating them?

A: Nein


Q: 18) Do you check the available stock of an item in the delivery?

A: Nein


Q: 20) What should happen if the delivery quantity differs from the order quantity?

A: [X] Nothing
[ ] Warning
[ ] Error message
[ ] Various

1.3.4. Warehouse Management

CI template:

1. Requirements/Expectations

Zentrallager, keine expliziten Lagerplätze, keine Ein- und Auslagerungsstrategien.


1.3.4.1. Stock removal processing

Questions:

Q: 1) Do you maintain removal strategies (for example, storage types, storage sections, storage bins)?

A: Keine speziellen Ein- und Aulagerungsstrategien.


Q: 4) Do you currently create deliveries for internal procurement of materials from plant to plant?

A: Yes


Q: 10) Do you confirm the stock removal?

A: yes

1.3.5. Billing
1.3.5.1. Billing

Questions:

Q: 1) Do you centralize or decentralize your settlement processing?

A: Zentral


Q: 2) Are billing documents created individually (one billing document per sales order or delivery) or collectively (one or more billing document for several orders or deliveries)?

A: Einzeln


Q: 3) Which documents are your billing documents based on (e.g. order, delivery)? Please describe in detail.

A: Auftrag und Bestellung


Q: 4) Are billing documents processed online or in batch? Describe the process for reviewing exception messages/error logs.

A: online


Q: 5) How do you determine the send time for output?

A: Heuristik


Q: 6) Do customers have a predefined time when they receive invoices (billing schedules)?

A: Nein


Q: 8) What type of billing documents are created (e.g. invoice, pro forma invoice, credit notes, debit notes, export invoice)?

A: Rechnung


Q: 9) Do you need an invoice for free-of-charge products?

A: yes, to transfer the costs to CO-PA and sometimes for the customer


Q: 10) Periodic billing allows a specified amount to be billed over a certain time period. Do you utilize periodic billing (e.g. for rental contract type documents)?

A: No


Q: 11) Do you use down payments?

A: no


Q: 12) Milestone billing allows you to bill once a certain work level has been reached. Do you use milestone billing (e.g. for make-to-order type documents)?

A: No


Q: 13) How are prices copied from sales documents to billing documents?

A: [X] Copy manual changes, redetermine the rest
[ ] Copy prices, redetermine freight
[ ] Redetermine taxes only
[ ] Redetermine all prices including taxes, freight
[ ] Others


Q: 16) What are the reasons you would ever block a delivery from creating an invoice?

A: Lieferkonditionen nicht erfüllt.


Q: 20) When do you want to post accounting for your sales invoices (e.g. immediately, after review)?

A: immediately


Q: 21) Which information is required for the accounting document (for example, reference number)?

A: [X] Purchase order no.
[X] Order number
[ ] Delivery number
[ ] External delivery number
[ ] Current invoice number
[ ] Others


Q: 22) What kind of payments do you receive from the customer?

A: [X] Cash
[X] Credit Card
[ ] Check
[ ] Down payment
[ ] Electronic Funds Transfer (EFT)
[ ] Others


Q: 23) Describe your payments processes in detail.

A: Nach erfolgtem Wareneingang, folgt die Rechnungsbearbeitung mit Bestellbezug und die Zahlung/Rechnung wírd gebucht.

1.4. Warenbewegungen
1.4.1. Warenannahme
1.4.1.1. GR stock placement processing

Questions:

Q: 1) Are pallets managed in the system with a unique number?

A: No


Q: 2) Are materials posted to quality inspection after goods receipt, or are they in unrestricted-use stock?

A: [ ] Posted to quality inspection
[X] Are available


Q: 7) Do you have capacity limits for your storage bins, for example, weight, volume...?

A: No


Q: 16) Does your legacy system automatically determine the storage bin in which to place the materials? Is this done manually?

A: Kein Altsystem vorhanden.


Q: 18) Will you maintain placement strategies (for example, storage types, storage sections, storage bins) for your stock materials?

A: Nein


Q: 24) Do you group together your pick list for multiple processing for a particular shipping point, route, pick date, stock placement, stock removal?

A: Nein

1.4.1.2. Goods Receipt Processing

Questions:

Q: 2) If you do not use the R/3 Purchasing functionality, describe the process of receiving goods from a vendor.

A: Kein Altsystem vorhanden

1.4.2. Warenausgabe
1.4.2.1. Goods issue processing

Questions:

Q: 2) Is the posting made online or in batch mode?

A: online

1.5. Accounts Payable processing
1.5.1. Invoices and Credit Memos

Questions:

Q: 1) What are your internal procedures and controls from the point of invoice receipt to payment?

A: Keine Kontrolle

1.5.1.1. Invoice Receipt

Questions:

Q: 1) Which invoices, that are not related to a purchase order, do you typically post?

A: Keine


Q: 2) Can you use templates for some of these invoices?

A: Nein


Q: 4) Describe any taxes that must be calculated on vendor transactions.

A: Umsatzsteuer


Q: 5) How do you handle cash discounts?

A: Skonto immer nutzen

1.5.2. Vendor Payments

Questions:

Q: 1) Which payment methods do you use (check, bank transfers, bills of exchange, direct debit, etc.)?

A: Überweisungen


Q: 2) How do you pay your domestic vendors (by check, bank transfer etc.)?

A: Überweisungen


Q: 4) How do you pay your employees (e.g. travel expenses)?

A: Überweisungen


Q: 6) Do you always issue a single payment for multiple invoices to the same vendor? If not please specify the exeptions.

A: Ja, keine Ausnahmen


Q: 7) How do you handle payables to vendors that are also customers?

A: Getrennte Behandlung


Q: 8) How do you handle credit memos?

A: Gesondert gebucht.


Q: 9) How do you handle cash discounts?

A: Gesondert gebucht.


Q: 14) How do you transfer your electronic payment file to the bank?

A: EDI

1.5.2.1. Manual payment

Questions:

Q: 1) Which procedure do you use to process manual payments to vendors?

A: Lieferbezogene Rechnung erstellen und übermitteln.


Q: 2) Do you print or hand-write the payment media (for example, checks, transfer forms)?

A: Gedruckt.

1.6. Accounts Receivable Processing
1.6.1. Invoices and Credit Memos
1.6.1.1. Outgoing Invoice

Questions:

Q: 2) Can you use templates for some of these invoices?

A: Nein


Q: 4) How do you handle transactions in foreign currencies?

A: Keine Fremdwährungstransaktionen

1.6.2. Customer Payments

Questions:

Q: 1) Which procedure do you use to enter customer payments?

A: Auftragsbezogene Rechnung erstellen.


Q: 2) How do you handle payment differences?

A: Anmahnen.


Q: 3) Are payment differences posted automatically?

A: Keine


Q: 4) Do your customers provide reason codes for discrepancies in payments?

A: Nein

1.6.2.1. Manual payment

Questions:

Q: 1) Which procedure do you use to enter customer payments?

A: Auftragsbezogene Rechnung erstellen.


Q: 2) Do you print or hand-write the payment media (for example, checks, transfer forms)?

A: Gedruckt.









E. Development
1. Data Transfer
1.1. General
1.1.1. Using the preconf. CATTs
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\Conversions\F_Using the preconf. CATTs.DOC]
[\\P29116\ASAP_UM\QAdb\Development\Conversions\T_Using the preconf. CATTs.DOC]


2. Interfaces
2.1. Consumer Products
2.1.1. ZCHEP
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\Interfaces\F_ZCHEP.DOC]
[\\P29116\ASAP_UM\QAdb\Development\Interfaces\T_ZCHEP.DOC]



3. Forms
3.1. Consumer Products
3.1.1. z_delnote
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\Forms\F_z_delnote.DOC]
[\\P29116\ASAP_UM\QAdb\Development\Forms\T_z_delnote.DOC]

3.1.2. Z_INVOICE
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\Forms\F_Z_INVOICE.DOC]
[\\P29116\ASAP_UM\QAdb\Development\Forms\T_Z_INVOICE.DOC]

3.1.3. Z_RELI
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\Forms\F_Z_RELI.DOC]
[\\P29116\ASAP_UM\QAdb\Development\Forms\T_Z_RELI.DOC]


4. Enhancements
4.1. Consumer Products
4.1.1. Formula 600 (Scales)
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_Formula 600 (Scales).DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_Formula 600 (Scales).DOC]

4.1.2. Formula 95 (Text)
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_Formula 95 (Text).DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_Formula 95 (Text).DOC]

4.1.3. Requirement 610 (Pricing)
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_Requirement 610 (Pricing).DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_Requirement 610 (Pricing).DOC]

4.1.4. Requirement 620 (Pricing)
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_Requirement 620 (Pricing).DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_Requirement 620 (Pricing).DOC]

4.1.5. Requirement 600 (Copy)
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_Requirement 600 (Copy).DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_Requirement 600 (Copy).DOC]

4.1.6. MV45AFZZ
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_MV45AFZZ.DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_MV45AFZZ.DOC]

4.1.7. MV45AFZA (Substitution)
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_MV45AFZA (Substitution).DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_MV45AFZA (Substitution).DOC]

4.1.8. MV45AFZA (Listing)
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_MV45AFZA (Listing).DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_MV45AFZA (Listing).DOC]

4.1.9. MV45AFZ4 (Free Goods)
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_MV45AFZ4 (Free Goods).DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_MV45AFZ4 (Free Goods).DOC]

4.1.10. RV60AFZZ
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_RV60AFZZ.DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_RV60AFZZ.DOC]

4.1.11. RVEXKUEI (Intrastat)
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_RVEXKUEI (Intrastat).DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_RVEXKUEI (Intrastat).DOC]

4.1.12. ZZRECALL
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_ZZRECALL.DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_ZZRECALL.DOC]

4.1.13. PACKMODI
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_PACKMODI.DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_PACKMODI.DOC]

4.2. Sales and Distribution
4.2.1. komkdz
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_komkdz.DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_komkdz.DOC]

4.2.2. komkgz
Technical documentation : [\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\F_komkgz.DOC]
[\\P29116\ASAP_UM\QAdb\Development\OtherDevelopment\T_komkgz.DOC]